Digital Work Card (Ψηφιακή Κάρτα Εργασίας)
The Digital Work Card is the legal framework behind the check-in/
check-out events you submit via WRKCardSE (see
API Overview). Employers must report real-time
arrival/departure events for each employee with physical presence,
introduced by Νόμος 4808/2021 to ensure declared working hours and
overtime are respected.
Based on "Εγχειρίδιο Χρήσης του ΠΣ Εργάνη για την επιχείρηση/εργοδότη — Εργάνη ΙΙ – Ψηφιακή Κάρτα Εργασίας", Έκδοση 10.02.2023.
Does this apply to you?
A given employee only generates Work Card events if both:
- they are enrolled in Digital Work Time Organization
(
Ψηφιακή Οργάνωση Χρόνου Εργασίας: Ναιin their Employment Relationship Change declaration), and - their employer's main activity (ΚΑΔ) is in scope — see
Eligible Sectors — and
Κάρτα Εργασίας: Ναιis set for that employee.
If both are true, every arrival/departure must be reported — via the API
(WRKCardSE), the web form, or XML upload.
Where events end up
Every accepted WRKCardSE submission is processed into a per-employee,
per-day Ημερολόγιο Πραγματικής Απασχόλησης (Actual Work Calendar),
available to:
- the employer, via ΕΝΤΥΠΑ ΣΕΠΕ → Κάρτα Εργασίας → Ημερολόγιο Πραγματικής Απασχόλησης, and
- the employee, via the myErgani app and web portal.
Submission channels
| Channel | Description |
|---|---|
| Web API (REST) | POST /Documents/WRKCardSE — see API Overview |
| Web form | ΕΝΤΥΠΑ ΣΕΠΕ → Κάρτα Εργασίας → Εισαγωγή |
| XML upload | Using Card_v1.xsd |
| Time-clock system integration | Connect an existing σύστημα ωρομέτρησης directly via the Web API |
All channels feed the same Actual Work Calendar and are subject to the same 15-minute on-time window — see On-time vs. late.
Legal obligations for force-majeure late submissions
Per Άρθρο 2 της Υ.Α. 49758/31.05.2022, if a power/telecom outage,
employer-system failure, or Ergani connectivity problem prevents on-time
submission (the situations covered by f_aitiologia codes 001–003, see
Late and justified submissions),
the employer must:
- Immediately notify the competent Επιθεώρηση Εργασίας (Labour Inspectorate) about the problem, by any convenient means.
- Immediately notify the same Επιθεώρηση Εργασίας once the situation ends.
- Submit the data to Ergani as soon as possible afterward, using the justification code, covering the affected period.
These notification steps are outside the API — they're a compliance
obligation that accompanies any submission using f_aitiologia.
Where to go next
- API Overview — start integrating
- Eligible Sectors — which businesses are in scope, by ΚΑΔ
- Work Card FAQ — translated Q&A appendix