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Digital Work Time Organization (Ψηφιακή Οργάνωση Χρόνου Εργασίας)

Goal​

The goal of Digital Work Time Organization is to record and make available, in digital form, the Planned Work Schedule (Προγραμματισμένο Ωράριο Εργασίας) for every employee — consolidating:

  • Work schedule (Ωράριο Εργασίας)
  • Overtime (Υπερωρίες)
  • Leaves (Άδειες)

This replaces the previous practice of submitting schedules as unstructured text or attached files via E3 / E4 Συμπληρωματικό Ωράριο / E4 Ετήσιο.

The two-step registration procedure​

Every employer must complete a registration ("απογραφική") procedure consisting of two steps:

Step 1 — Declaration of Change of Employment Relationship Elements​

A one-off declaration (per employee) — see Employment Relationship Change Declaration — that must be submitted before the employee's work schedule declaration. It records the general employment-relationship attributes relevant to work time (weekly hours, 5-day/6-day week, breaks, Work Card / Κάρτα Εργασίας participation, etc.) and opts the employee into Digital Work Time Organization.

Step 2 — Work schedule declaration​

A declaration of the actual work schedule, as either:

...submitted before the schedule takes effect.

Timeline​

  • From 01/11/2022, the registration procedure starts for all employers with dependent employees.
  • The registration can be done incrementally (e.g. per branch/site, or in multiple submissions per branch) but must be completed for the entire workforce by 30/11/2022.
  • Once an employee is registered into Digital Work Time Organization, any future schedule change, urgent modification, or leave must go through the new mechanisms — the legacy E4 Συμπληρωματικό Ωράριο process is discontinued for that employee.
  • The existing overtime process (E8 — Αναγγελία Νόμιμης Υπερωριακής Απασχόλησης) continues to be used as-is.
Stop using old forms after registration

Once an employee is enrolled in Digital Work Time Organization:

  • E4 Συμπληρωματικό Ωράριο must no longer be used for that employee.
  • In E4 Τροποποιητικός Αποδοχών and E4 Ετήσιο, the fields "ΩΡΕΣ ΕΝΑΡΞΗΣ & ΛΗΞΗΣ – ΗΜΕΡΕΣ ΕΡΓΑΣΙΑΣ" and "ΩΡΕΣ ΔΙΑΛΕΙΜΜΑΤΟΣ – ΔΙΑΚΟΠΗ" must be left empty.

New hires (from 01/11/2022)​

For any new employee hired from 01/11/2022 onward, the E3 hiring declaration (Αναγγελία Πρόσληψης) must be accompanied by the digital work schedule declaration (fixed weekly or variable per-day) — see E3 Hiring Form.

Result: "Current Status" calendar​

After the registration declarations and ongoing schedule/leave/overtime declarations are processed, ΠΣ ΕΡΓΑΝΗ computes the effective planned schedule per employee per date — the Current Status of Digital Work Time Organization (Τρέχουσα Κατάσταση Ψηφιακής Οργάνωσης Χρόνου Εργασίας). This is shown as a digital calendar and is also exposed to the employee via: